Lena M

Finance & Program Assistant in INGO (Hivos-Mena, Dutch INGO) 2019 Oct - till Present.

Finance & Program Assistant                           Hivos MENA

July 2019 – Present                                                                Beirut, Lebanon

• Assist in Assessment of partners Reports
• Assist as Finance I, Purchase entries, Cash & Bank reconciliations.
• Assist with all project related requests (Partner Contract, subproject creation and reviews, reports, payments to partners) and follow up on the advancement.
• Assist with bookkeeping and payment preparation on AllSolutions.
• Manage financial and operational activities, including accounts payable end-to-end process, per diems, expenses reimbursement to staff and partners, grants disbursements, honorary payments, accounts receivable, payroll, and bookkeeping function.
• Manage travel and accommodation arrangements and booking for the Mena team
• Assist with the 2018 account reconciliations for the finalization of the Audit and Closing of the accounts.
• Make a list with all project related requests (Partner assessment, Budget review, financial report review and approval) and follow up on the advancement.
• Assist with bookkeeping and payment preparation on AllSolutions.
• Chief Accountant Ste Libanaise D’ameublement SARLSept 2012 – July 2019                                                           Beirut, Lebanon
  • Manage the accounts of 5 companies: Ste Libanaise D’ameublement sarl & Prime Selected Products (PSP) & Prime Selected Products FZCO (Located in Dubai) , Sleeping Plaza (Located in Dubai) and A&H Trading sal
  • HR and finance tasks that include: NSSF calculation, tax calculations, end of service calculation, payroll, insurances, contracts, forms and procedures (warnings/internal memos), checking all transactions, VAT calculations, tax on salary, profit and loss calculations, cash flow , cash flowsss
  • Budgeting & controlling, Financial statements & reporting, Reconciliation, Accounting techniques, Asset management, Stock control, Accounts Payable, Taxation, General ledger & Payroll
  • Review monthly aging reports, and tackle problems related to late collections, follow up on corrective measures with concerned operating entities.
  • Review and propose receivables benchmarks according to risk volatility by client, and ensure

  Accountant                                    Toy Market Trading S.A.L.

  July 1999 – July 2012                                                             Beirut, Lebanon

  • Suppliers Reconciliations
  • Assisting with the Clearing of goods from Port, freight chgs, Insurance..
  • 7-8 Years Cost Accounting, Analysis and Cost control
  • Journal entry for the prepaid expenses
  • Book keeping, paper work and organizing files.
  • Preparing all vouchers concerning the general Expenses of the company
  • Preparing all vouchers concerning Electricity and phone bills
  • Journal entry for all the expenses of the imported goods
  • Journal entry for bills for collection
  • Journal entry for checks for collection
  • Journal entry for LC T/T payments of all the external suppliers (Openings-Docs Rcvd-Closing)
  • Prepaid Expense vouchers
  • Recurring vouchers
  • Debit and Credit Note vouchers
  • Calculating Costs of Goods using Excel and Dolphin
  • Purchases and Inventory control
  • Clearance of arriving goods
  • Preparing expense sheets for shipments
  • Preparing the calculations for Vat(for Imported Items)
  • Controlling selling prices set by the company
  • Communicating relevant information to management and across departments.
  • Statement of accounts of the Clients
  • Preparing and Closing the Costs of the external shipments
  • L/C & T/T payments
  • Calculation of NSSF
  • VAT Calculation and submission
  • Salaries
  • Tax on Salary
  • Internal Audit (As a Chief Accountant