Project Assistant – Ukraine

Our Organisation 

War Child, an international humanitarian organization and the specialist charity for children affected by war across 14 conflict-affected countries, established local partnerships in Moldova, Romania, Hungary, and Ukraine in 2022 to address the challenges faced by children and caregivers affected by the full-scale war in Ukraine. As of 2024, War Child’s operations shifted entirely to Ukraine with the focus on child protection (CP) and mental health and psychosocial support (MHPSS) in implementing evidence-based interventions for the well-being of children and caregivers. 

Your Challenge 

Under the management of the Project Manager, the Project Assistant will assist in the oversee of the implementation of War Child Ukraine project(s) to ensure impact, quality program implementation and delivery. The role plays a key coordination role between project teams while managing donor-funded project(s) and working closely with local partners on implementing War Child’s evidence-based interventions & tools, and scaling.   

This role will involve support capacity strengthening and working with partners on project’s compliance, monthly and quarterly budget and reporting processes, while also ensuring effective internal communication between the Ukraine Response team and project’s implementing partners. The position will be Ukraine-based, with expected travel to the project’s sites, subject to security considerations. 

Your Responsibilities 

• Support Project Manager with establishing key project management tools, systems and processes and assist to compile high-quality and impact-oriented narrative and financial progress reports; 
• Participate in field-level activities, facilitating community dialog, and overseeing program activities on a daily basis; 
• Provide detailed updates to Project Manager, partners and stakeholders; 
• Ensure team members have resources they need to complete their assigned tasks on time and within their budget limits; 
• Handle administrative tasks delegated by the Project Manager and ensure a smooth flow of communication between all parties involved; 
• Support with project’s implementation coordination, monitoring and close out; 
• Liaise with the donor on all project-related correspondence and reporting. 

Your Profile 

• Some experience in working in project management teams and project implementation in a humanitarian setting with NGOs/INGOs. 
• Experience working with UN agencies and government entities. 
• Proficient computer user: MS Word, Excel, Power Point.  
• Excellent analytical skills and knowledge in developing quality reports. 
• Working knowledge of national and international legal frameworks related to child protection and MHPSS.  
• Ability to work well under pressure and meet deadlines. 
• Excellent communication skills, both in English and Ukrainian. 

Important Note: This position is to be based in Ukraine. The successful candidate must have the right to work in Ukraine.   

Our offer  

• Local contract with salary and secondary labour conditions based on the in-country salary scale, local T&C's will apply. Initially the contract will be via a consultancy agreement through December 31, 2024 with the possibility of extension.  
• The role is based on full-time working hours (40 hours per week). 
• Good atmosphere, great colleagues and of course the meaningful purpose of our work! 

Our Culture
War Child is a dynamic organization. We try to keep an informal ambiance with a lot of room for creativity, inspiration and self-initiative from employees. We practice what we preach: dynamic, innovative, integrity focused, and a drive to reach the highest possible results against the lowest possible costs.  

War Child Alliance offers a challenging job in an inspiring workplace. 

How to Apply
Interested and qualified candidates are invited to apply by 28 April 2024 by visiting the link https://www.warchild.net/jobs/project-assistant-ukraine/ . Make sure to upload your English CV (maximum of two pages) and cover letter.
 

N.B. War Child will be reviewing applications on a rolling basis and reserves the right to close the vacancy if a successful candidate is identified prior to the closing date.  

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By submitting your application you certify that all of the statements made in your application are true, complete, and correct and are made in good faith. You understand that falsifying, misrepresenting or intentionally withholding information will be grounds for rejection of your application or withdrawal of any offer of appointment or, if an appointment offer has been accepted, this will be ground for employment sanctions, such as, but not limited to, instant dismissal. In addition, you understand that you need to submit a Criminal Record Certificate and that, if you fail to submit it, no employment relationship can be established. 

War Child is an international organisation, and we are committed to be a diverse and inclusive employer, placing human and child rights at the centre of our existence and work. We hire our new colleagues based on their talents, competences and shared values; we do not distinguish them based on their age, gender and gender identity, race, colour, ethnicity, religion, culture, sexual orientation, disability etc. 

The safety of children and youth is a paramount and essential to War Child’s work. War Child has a zero tolerance policy towards any form of abuse. To prevent placing children and youth at any risk this subject is addressed in our recruitment and selection procedures. Moreover, the accepted candidates will be required to state their commitment/ intent to be aware, consider and adhere to the minimum standards applicable in development and humanitarian settings, such as humanitarian values and principles, Sphere Humanitarian Charter, Standards in the Humanitarian Standards Partnership, Core Humanitarian Standard, International Humanitarian Law, Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief and IASC Six Core Principles Relating to Sexual Exploitation and Abuse. 

Disclaimer 

• Only applications received via our website are processed.
• If we appoint a suitable candidate before the given closing date, we reserve the right to remove the vacancy from our website before that date. In such a case, any responses received after that time are not processed.
• It could be that during our selection process the closing date for the vacancy is extended. If so, and you have not yet heard from us, your application will remain active.