Oxfam Novib is organised thematically and is working in four main thematic areas: Land, Food and Water, Gender and Youth, Conflict and Fragility and Governance and Financial Flows. It works in multi disciplinary teams bringing together policy and program staff. The Thematic Units aim to build strong multi country and multi regional programs together with Country Offices, partners and Oxfam affiliates to attract funds from institutional donors. The program teams in the Thematic Units devote serious attention to influencing and to thematic monitoring, evaluation and learning in the programs they develop. Oxfam Novib seeks to ensure that gender justice, active citizenship and conflict sensitivity are mainstreamed across the programs it develops.
To better equip itself to meet these goals, the Thematic Units are seeking a
Project and Proposal Developer – French speaking
32 hours a week for one year with the possibility of extension
Based in The Hague.
Purpose of the function
As Project and Proposal Developer you will lead in the development of multi-country/ multi–regional projects, concept notes and full proposals for institutional donors in the Thematic Units of Oxfam Novib in The Hague, in a process of co-creation with relevant Oxfam country office teams and Oxfam affiliate staff. You will be coordinating (for example as bid lead or lead writer) the engagement of Oxfam staff (finance officers, MEL advisors, thematic specialists) and relevant partners and allies to support hands-on co-creation, development of (multi country/multi regional) projects in The Hague and country offices. You will do this in such a way that it contributes to enhancing the quality, clarity and compliance with specific donor requirements of projects and proposals which can be funded by institutional donors. Your role is not only to bring together the necessary support, but also to inspire, to identify opportunities, be creative and innovative and to ensure development and delivery of quality projects and proposals, often to meet short deadlines. This includes producing clear and logical Theories of Change, with different pathways combining innovative on-the-ground work, with strong influencing components in our programs and ensuring that gender justice, conflict sensitivity and active citizenship/strengthening civil society/attention to civic space are effectively mainstreamed in them. As needed, you will develop partnerships or alliances with key actors in order to enhance development of multi-country/multi regional projects related to one or more Oxfam Novib priority themes building on the complementarity of the contributions that Oxfam, allies and partners bring to the program.
Main tasks of the function
- Provide leadership and overall process management to develop and ensure quality development of multi country/multi regional project proposals focusing on one or more Oxfam Novib priority themes within given deadlines and fitting the specific donor requirements. Together with thematic unit program leads and institutional funding colleagues, you will contribute to developing and updating thematic fund-raising strategies & appropriate plans for project development pipelines for these programs and as appropriate or needed, build relations with relevant back donors.
- In close collaboration with TU program managers, lead and facilitate virtual and flexible teams for co-creating and supporting the development of (multi country/multi regional) projects and funding proposals with relevant units in The Hague, country teams and when possible with other Oxfam affiliates.
- Lead in writing (pieces) of project frameworks, concept notes, program Theories of change (so-called program back bone documents), content for donor materials or products for the Oxfam Novib English website or funding proposals. Be responsible for quality (multi country/multi regional) project proposal development (coherent narrative, context analysis, clear and logical Theory of Change, Track Records and log frame) via feedback to drafts from colleagues and partners, identifying gaps and assuring linkage with the overall log frame. Elaborate with MEAL advisor & research officers, monitoring tool(s) and approaches, including a learning agenda. Ensure coherence between the text of the proposal and its accompanying (narrative) budget, coordinating closely with Specialists Finance. Link effectively between Oxfam country offices / programmatic units in The Hague, Program Support and Impact Unit (PSI), IFDR, Humanitarian Unit and potentially other Oxfam affiliates and support capacity for planning and deployment of support capacity for development of projects.
- Ensure that project proposals are developed within the context of the Oxfam 2020 model and related responsibilities for Oxfam affiliates and country offices, clear management and governance systems are included, while ensuring organizational feasibility and efficiency for maximum possible success in implementation, upholding the Oxfam program and MEAL standards.
- Facilitate and coach the work in the flexible teams and facilitate the process with all stakeholders involved. Oversee the project or proposal development process to ensure timely delivery of high quality products through managing clear bid plans.
- During the project development process, actively monitor progress, proactively signal obstacles and actively seek solutions with program leads, Managers Thematic Units, in terms of delivery of support capacity and quality of project development, contribute to setting clear priorities (in consultation with relevant program units in the Hague and other affiliates as required).
- Ensure consistent, quality attention is given to mainstreaming gender justice, active citizenship/strengthening civil society/attention to civic space and conflict sensitivity in project/proposal development and develop lessons learned for staff training based on successes and failed applications.
- Based on experience, and to the degree feasible, provide coaching/training support on skills and knowledge, in consultation with PSI team contribute to collecting and developing relevant practical tools, best practices and hands-on advice on proposal and project development and inception phases of grants, for Oxfam colleagues in the Hague and Country Offices in the initial stages of project/proposal development and fundraising. Promote learning and exchange between colleagues working on program and proposal development.
- As appropriate, with relevant staff of external donors, together with TU program managers, to explore funding opportunities and liaise during proposal development.
- With other organisations, to co-ordinate and co-operate regarding potential joint proposal or project development trajectories.
- With Oxfam country offices, Oxfam affiliates, and relevant partners and other stakeholders in development of projects/ proposals for institutional donors
- With Oxfam institutional funding teams to ensure good attention to donor requirements, to make use of donor intelligence and opportunities to raise funds for Oxfam Novib priority themes.
- With Program Support and Impact Unit on resources available for project development and support to Country Offices on MEL, WIN, financial management and impact measurement.
- With Humanitarian Unit in ONL on development of humanitarian concept notes and funding proposals or on concept notes and proposals developed jointly between HU and TU.
- With different program units in the Hague & Oxfam Country office teams, to co-ordinate and exchange information on opportunities, counterparts and/or the region, and to facilitate the co-operation within Oxfam & with specific Dutch actors, and to exchange and use insights in relation to results and learning opportunities.
- A higher level education and at least five years of experience in development work, especially in project development, partnership management and demonstrated capacity in successfully raising substantial funds from institutional donors.
- Strong, clear and convincing writing and communication skills in the English and French language, Dutch is an asset. Ability to write and communicate effectively for different donors and audiences.
- Understanding of how different intervention strategies can be employed to achieve objectives or results; Strong experience and capacity in relation to linking local to global via influencing; gender analysis, strengthening civil society, and/or conflict sensitivity in programming highly desirable.
- Good understanding of and demonstrable experience in project development, writing proposals and leading on bid processes.
- Entrepreneurial mindset, risk-taking and result-oriented, ability to provide hands-on support, co-create, negotiate, develop and let go. Leadership skills, able to lead a project team to deliver high quality results to meet deadlines. Ability to work effectively and calmly under pressure .
- Capacity to give hands-on, practical support to Oxfam Novib program teams in Country Offices and the Hague in establishing engagement with major institutional donors and co-creating (multi-country/multi regional) projects to equip Oxfam and partners to raise funds to support their programs
- Excellent planning skills and demonstrated ability to prioritise as needed
- Strong negotiation and convincing skills and ability to work effectively with a wide range of colleagues and able to proceed with and uphold a clear vision despite multiple opinions. Flexible, pragmatic, creative and solution oriented. Ability to juggle multiple tasks at any one time.
- Experienced working in facilitating and coaching meetings with staff, partners and other stakeholders, aimed at co-creation, clear agreements and concrete deliverables;
- Willingness to work flexible hours and to travel frequently overseas and within Europe. Ability to represent Oxfam Novib externally.
What we offer
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 10 with a salary range between € 3.101,- and € 4.772,- based on 36 hours a week.
More information and application procedure
Are you interested? Please submit your application via the ‘apply‘ button and include your motivation letter and CV. Your application must be received by May 6, 2019 at the latest. Please note that only applications received through our recruitment system can be taken into consideration.
Applicants must be nationals of a European Union member State or have a valid work permit for the European Union.
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