(36 hours per week, with some flexibility in availability during peaks and lows)
The position is 100% dedicated to the Robert Carr Fund and reports to the Fund Director with support from the Finance Department. In collaboration with the Fund Director, the Finance Officer works to support the functions of the budget and accountability committees of the International Steering Committee (ISC).
Tasks & responsibilities
- Review and assess grantees’ annual budgets, financial reports, audits;
- Review payment requests and liquidity forecasts from the grantees and prepares/processes grant disbursements and payments in collaboration with Program Officers;
- Monitor for risks of corruption, fraud and mismanagement (CFM) and engage with the ISC accountability committee, Aidsfonds finance department and the Fund Director, to prevent and manage CFM cases;
- Collaborate with Program Officers to assess and monitor grantees’ compliance with financial and audit requirements per contractual agreements;
- Advise and support Program Officers in grants and CFM closures;
- Develop and adjust budget/financial reporting templates, formats and logs as an integral part of grantees’ annual reporting and monitoring, evaluation for learning (MEL) process;
- Develop and communicate clear financial planning and reporting guidelines, procedures and audit requirements to the grantees;
- Perform monitoring visits to the grantees in collaboration with Program Officers.
- In collaboration with Program Officers, perform regular financial health scans/checks, propose and implement capacity building workshops/trainings in financial management with the grantees and RCF staff (including with support of external consultants);
- Conduct regular teleconferences and/or Skype calls to provide support to grantees with budgeting, financial reporting, audits etc. as needed.
Overall Financial Management
- Develop and operationalize a currency fluctuation policy and practices;
- Ensure compliance of RCF financial management policies, procedures and standards with those of the Aidsfonds and Dutch regulations;
- Prepare for and support the annual RCF project audit;
- Prepare all relevant financial information on the RCF for Aidsfonds annual audit;
- Draft RCF’s annual budget under the guidance of the Fund Director, monitor and prepare quarterly expenditure overviews for the Fund Director and the ISC budget committee;
- Prepare quarterly liquidity forecasts and prepare financial information to facilitate timely donor disbursements to RCF;
- Prepare timely financial reports to donors under the guidance of the Fund director;
- Draw up internal budgets, prepare internal project reports and contribute to the annual accounts.
Your salary is between € 2,646 and € 4,276 gross per month (at 36 hours). You will be offered a fixed term contract of one year after which the contract can be extended in combination with good performance and provided sufficient financial means.
Requirements and competences
- A completed university degree in finance/economics/business;
- Minimum 3 – 5 years of relevant work experience;
- Experience in the field of development/non-for-profit working with international projects;
- Strong analytical skills and a thorough knowledge of the financial planning and control cycle;
- Organizational skills, good at negotiating, independently acting with authority at various levels;
- Excellent English speaking and writing skills;
- Excellent Excel skills;
- Data visualizations skills would be a plus.
Working at Aidsfonds – Soa Aids Nederland means working with other professionals to use your talents for a great purpose. We are a low-threshold organization with an open, welcoming and collaborative atmosphere, where the various departments are very involved in each other’s projects. Aidsfonds – Soa Aids Netherlands strives for a diverse workforce with a balanced representation of men and women, ages, sexual orientation and ethnic backgrounds. We particularly encourage applications from qualified candidates who are living with HIV and/or from key affected communities.
For more information, please email firstname.lastname@example.org – please use the address for clarifying questions only.
Applications will only be processed by sending your application to the website:
Address your cover letter to Sergey Votyagov and submit your CV as part of your job application.
The deadline for applications: COB Monday, September 23, 2019.
The first round of interviews will take place the week of Monday, September 30, 2019.