Oxfam is a global movement of people working together to end the injustice of poverty.
Together we save, protect and rebuild lives. And we won’t stop until every person on the planet can defeat poverty or any type of inequality or discrimination.
We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development, and campaigning, in more than 90 countries.
All our work is led by three core values: Empowerment, Accountability, Inclusiveness. To read more about our values please click here.
Internal Job Description
Oxfam Novib works in its thematic units on four main programs: food, land & climate; conflict & fragility; gender & youth; governance & financial flows. In the thematic units multi-country projects are co-created and implemented with country offices and local partners. The Thematic cluster Food, Land and Climate works on inclusive value chains, land rights, climate resilience for local communities. The GROW team has an influencing Food and Climate Justice campaign on those three topics. We have one position available for Support Officer Thematic Units 32-36 hours (GROW) per week.
Support Officer (GROW)
(start date: ASAP)
32 -36 hours a week
Contract period: one year, with possibility for extension
The tasks of the Support Officer are focused on providing administrative support to the GROW team in general and particularly wiht regard to a number of institutionally funded projects in value-chains, small-holder agriculture, land rights, climate change and related Oxfam campaign work in GROW.
Main tasks of the support officer:
- Execute administrative, secretarial and/or operational activities which are supportive to the Thematic Unit cluster and program teams’ work processes for esp. the GROW-campaign team, assess administrative problems and take action to solve them;
- Develop and maintain professional administration, monitoring and archiving systems for the thematic cluster and its program teams, ensuring adherence to donor compliance & information required for the Oxfam Novib policy cycle;
- Prepares, in the framework of the project cycle, documentation and correspondence (such as approvals, contracts, letters of transfer, reminders), or co-ordinates this process with the team members, Oxfam departments and partner organisations concerned.
- Collect, process and archive digital and non-digital information such as invoices and forms; prepare for financial audits of externally funded projects of various donors.
- Provide hands-on support to the program lead(s) of the GROW-campaign, thematic specialists and financial officers in that team in order to maintain effective and efficient office procedures, processes and project administration, signal and assess deviations and report them as required within the program team and to relevant other departments within Oxfam Novib;
- Draft and arrange the administrative handling of consultancy contracts and monitor the terms and approval of the payments. Assist in the procurement processes for consultants, goods and services in line with Oxfam Novib procedures;
- Execute logistical organisation and co-ordination of various consultation forums (e.g. steering groups, stakeholder meetings, workshops, and conferences) abroad and in the Netherlands;
- Act as focal point for questions and information requests of internal and external stakeholders related to the team, its projects and staff, and redirect these to the appropriate persons.
At least a vocational 4 (MBO 4) education; preferably complemented with courses in the field of logistics, project administration, procurement;
- At least 3 years experience as an assistant or support officer;
- Experience in project administration, setting-up project documentation and overall archiving systems, both paper and electronic;
- Experience with preparation of audit files is an asset;
- An excellent command of spoken and written English; Command of Dutch and French is an asset;
- Good organizational skills, you are independent, decisive, accurate, proactive;
- Ability to manage stress effectively in a dynamic work environment and be a team player
- A result and customer oriented approach;
Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 5 with a salary range between € 1.870,– to € 2875,- based on 36 hours a week. The position will be based in The Hague, The Netherlands.
More information and application procedure
If you are interested, please upload your application letter and resumé in English via the apply button below, no later than 24 February 2020. This vacancy is posted both internally and externally at the same time, however with equal suitability, the internal candidate is preferred.
Applications received via email or any other sites than the Oxfam Novib careersite will not be considered. For more information about the position, you can contact Marita Hutjes (Manager GROW team) at Marita.Hutjes@oxfamnovib.nl or Luca Miggianno (email@example.com).
Applicants for this contract must be Dutch nationals or nationals of a European Union member State or have a valid work permit for the European Union.
We are committed to ensuring diversity and gender equality within our organization. Therefore, people of all gender identities, sexes, sexual orientations, races, colors, religions, cultures, abilities, etc. are eligible for this position.
Oxfam aims to attract great talent that not only fits the job but also Oxfam’s high standard of values and principles, who shares and demonstrates Oxfam’s commitment to prevent and eradicate any type of misconduct including sexual harassment, exploitation and abuse, any other type of misuse of power or lack of integrity and financial misconduct. We are committed to promoting the welfare of children, young people, and adults. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks, or integrity screenings/references relating to misconduct and disciplinary actions in prior employment.