Description of the Department
The Finance and Operations Department has the core responsibility to deliver on enabling operational services that help the organization achieve its impact goals and ensure that it fulfills its external regulatory requirements. The department consists of four functional units (ICT and Facilities; Integrity; HR, People and Culture; Corporate Finance, Quality and Control), one expertise unit (Project and Donor Compliance) and an Executing Affiliate (EA) unit (EA Global Business Support) where business support to our EA country offices are clustered.
Purpose of Unit
The ProMt unit provides project related financial and administrative support to the Programs and Engagement Departments and non-project related financial and administrative support to all units and departments. It is the owner of a number of key policies and processes that relate to the operational, financial, and administrative management of projects from the inception of a project until its closure, and procurement in general within Oxfam Novib. It provides direct project support through seconded staff and procurement management, and indirect support through a core team setting and providing guidance on professional project management, financial and administrative standards for projects and procurement in general.
As Senior Finance Specialist – Program Development, you are responsible for the quality and comprehensive budget development of new projects and programs. Working closely with unit managers, project leads, and the Program Development and Donor Engagement unit you will lead on setting new standards for program and project budgets ensuring competitive proposals whilst aiming for maximum cost recovery.
As Senior Finance Specialist, you are responsible for the financial development of programmes and projects. Your key tasks are:
- Set up and maintain Programme and Project Budgeting standards;
- Program and Project Budgeting Procedures Owner;
- Part of bid-teams for major project budget development of the most strategic grant development trajectories; mostly multi-country, multi-stakeholder proposals;
- Support/advise the financial design and management of fundraising proposals especially when more than one Unit is involved;
- Provide independent reviews of Consolidated Budgets and the Financial Reports, give a second opinion on how to budget staff capacity in proposals;
- Supports on the development of processes and frameworks for decreasing the probability of ineligible costs related to financial management in projects;
- Coordinate with key stakeholders in ONL and Oxfam International;
- Represent Oxfam Novib externally, for example with donors, when necessary;
- Coaching and leading from behind partner organisations and colleagues in budget development;
- Capacity strengthening of country office staff in terms of back donor liabilities, when necessary.
Knowledge and Experience
A first-level university degree (e.g. Bachelor; HBO) in financial management, business administration, accounting or other relevant social sciences is required.
A minimum of five (5) years of experience in financial management or financial controlling position in a project-based organisation. Experience in an INGO is an added advantage.
Fluency in English is required. Knowledge of French and/or Dutch is considered an asset.
Skills and Abilities
- A comprehensive understanding of donor contract management, financial project management, sub-granting and contexts of operation in least developed, low and middle income countries;
- Experience in a complex, networked international organisation;
- Excellent communication and social skills and are a team player;
- Willing and able to travel to different countries.
What we offer
For initial appointments, Oxfam Novib offers a contract of maximum one year (including a one-month probationary period) with possibility of extension. The position is based in The Hague, The Netherlands. Oxfam is committed to providing a fair and competitive pay and benefits package that is justifiable to our donors. This position is classified in scale 9. The gross salary range is between € 2.911 to € 4.479, on the basis of 36 hours per week. Benefits typically include annual pay increases, performance-related salary increases, holiday allowance, contributions to commuting costs, vacation days, parental, care and special leave, a private bicycle scheme, pension scheme, etc.
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