About Stichting IKEA Foundation
The IKEA Foundation vision is a better everyday life for the many people. We believe the two greatest threats to the future of children are climate change and poverty. We believe it is possible to help families to afford a better life while also protecting the planet. It’s our mission to improve the lives of vulnerable children by enabling their families to create sustainable livelihoods, and fight and cope with climate change.
The IKEA Foundation is funded by INGKA Foundation, owner of the Ingka Group of companies. The IKEA Foundation is independent from the retail business with a sole focus on creating brighter lives on a liveable planet through philanthropy and grantmaking. Learn more at www.ikeafoundation.org.
We are looking for a Project Controller (medior/senior level) to strengthen our team.
As Project Controller you will support one or more of the portfolio teams at the Foundation to make good grants. Activities and responsibilities of this role include assessing partnership and project opportunities and monitoring the portfolio’s budget allocation and spending plan. You ensure that the approved grants are contracted and managed in compliance with the requirements set by the IKEA Foundation, or else give advice for course-corrections. You are results oriented, purpose driven and have a passion for driving systematic social change.
In this role you are able to work in close collaboration with others and yet exercise your own professional judgement and carry out responsibilities autonomously. You are also able to contribute to the further development of IKEA Foundation by being an active member in operational discussions. You come up with suggestions for improvement of organisational procedures and efficiency. You are eager to take up all kinds of tasks, and naturally take initiative on tasks and projects that need attention and follow-up. Most importantly, you will demonstrate a strong commitment to our vision, mission and the values of the IKEA Foundation.
As Project Controller, you will be part of a small but enthusiastic team of people who are committed to make a difference. You will report to the Head of Project Control. The position is 38 hours, based at the Foundation’s office in Leiden, the Netherlands.
- You will perform due diligence (KYC) activities on new partners to identify key risks in areas of legal, governance, operations and finance, and assess whether these organisations are capable of managing our funds in a responsible way. Based on your findings, you come up with risk mitigation plans and advise the portfolio team on how they should further shape the grant design.
- You will review project budget proposals and verify with or challenge the partner on important financial assumptions from the perspectives of operational efficiency and value-for-money. You provide clear feedback to both the partner and the portfolio team in order to strengthen the project design.
- You will safeguard principles as laid out in the Foundation’s grant agreements and when necessary lead contractual negotiations, in consultation with legal counsel and other internal stakeholders. You make sure grant agreements, amendments, and/or other formal documentations are prepared, executed and filed in accordance with internal governance and procedures.
- You will closely monitor the partner’s organisational development and/or the grant’s progress from a financial perspective, and actively follow up on risks or issues that were identified earlier. You review financial reports, revised budgets and financial statements, and ask critical questions. You give clear signals and inputs to the portfolio team if you identify the need for course correction. You will also closely monitor the project’s cash flow and prepare payments.
- If required, you will lead the process of external audit/investigation assignments with our assurance service providers.
- You will support the Portfolio Lead with portfolio budget planning: ensuring that portfolio budget is accurately allocated according to the workplan and tracked periodically. You give necessary inputs to ensure the workplan is at all times realistic.
- You will act as the connector between the Project Control team and the portfolio team(s) and make sure key information is shared mutually and timely.
- You may be asked to mentor junior member(s) of the team either through one-to-one coaching or by actively contributing to building a learning culture internally.
- A university degree in Finance established working record in a relevant field.
- 7+ years of experience in a similar role within an international environment.
- Strong experience in conducting due diligence and assessing budgets of organisations, managing grants and reviewing grantee’s financial performance.
- Experience with financial and operational processes and procedures.
- Experience of working in the philanthropic sector or impact investment would be an advantage.
- Working knowledge of Excel, Word, PowerPoint, Grant Management Software.
- Strong interpersonal skills with the ability to build trustful relationships.
- Motivated by living and sharing the values of IKEA Foundation.
- A hard-core finance professional and know how to decipher a story from facts and numbers. At the same time you can convey your story in a clear and easy-to-understand way to non-finance professionals.
- Results oriented, while bringing a patient, mentoring approach to collaboration.
- You are strongly team orientated. You always think and act in line with the team’s success. Even if you may have different opinions, you are always committed to building consensus based on facts and seeking a team solution.
- You are confident and assertive but put your ego behind you.
- You have proven ability to work well in a multicultural environment, are able to collaborate with people of different (professional) backgrounds.
- You are able to work well in a flat environment, take initiative and mobilize people all around you to achieve desired results. You are flexible to perform tasks outside of the regular tasks when the situation so requires.
- You have strong work ethics and hold high integrity standards. You have the courage to voice issues when you see them but also know how to handle difficult conversations in an effective and cordial way to build strong working relationships.
- You know how to plan and prioritize your own work, focusing on the most value-adding activities and letting go of the irrelevant details. You take your responsibilities seriously and deliver what you commit to even under time pressure.
- You are able and willing to travel internationally on a regular basis.
- Fluent in English, oral and written.
- Excellent communication and cross-cultural skills.
A pre-employment screening as well as an online assessment will be part of the application process.
What we offer
We offer a dynamic working environment amongst co-workers from different nationalities. Amongst these nationalities, we share a single culture and set of values. You will be able to contribute to constantly improving the grant-making experience at the IKEA Foundation. In doing so, you will have the opportunity to work with innovative solutions and you will be challenged to come up with ideas for improvements in all areas. The better we can support our co-workers and partners, the more time and energy they can spend on the causes that we support!
How to apply
The recruitment for this vacancy is performed by Charity Works (Netherlands). Interested candidates should send their application documents (cover letter and resume in English) by email to email@example.com before the 30th of September 2021.
If you want to know more about this vacancy you can call Theo Prins at Charity Works +31 20-2 212 712/+31 6 17 000 758.