ABOUT THE ROLE
The Human Resources Administrative Assistant is responsible for providing support equally to both the Head of Human Resources and the Director of Programs. S/he will provide support in recruitment, onboarding, staff
contracts and interacting with the various public local entities (e.g. IND). S/he will also provide support regarding
staff benefits and prepare the payroll. In addition, s/he will provide operational support in Programs.
This role is within the Finance & Operations directorate, that supports and facilitates the operational units globally,
and reports to both the Head of Human Resources and the Director of Program.
Areas of responsibility
• Provide support regarding staff contacts. This covers new contracts, addendum and end of contract
activities in line with the HR policies. Ensure that this is appropriately recorded in GCA’s systems.
• Register staff movements/changes in the HR system and ensure that the information is fully accurate.
• Manage and follow-up on the various aspects of recruitment such as publishing new vacancies on
GCA’s recruitment system, GCA’s website and other internet platform such as LinkedIn.
• Provide assistance in the recruitment process — assist in organising and/or participating in interviews.
• Assist in the onboarding of new staff, and support the relocation of staff coming from abroad.
• Interact and follow-up with various Dutch entities to support the various staffing actions related to
visas and assisting staff in obtaining the 30% tax exemption for highly skilled staff relocating from
• Interact with Arbo on staff related health issues.
• Process the payroll and ensure that all the data is fully accurate, that all required statutory deductions
are made and subsequently paid to the appropriate authorities
• Prepare for and support internal and external financial audits, providing all information required by
local legislation, donors, or other bodies
• Operational support directly to the Director of Programs and other Directors, with a particular focus
on agenda management.
• Setting up internal and external meetings
• Ensure that health and safety regulations are followed
• Maintains office services by organizing office operations and procedures
• Assists with organising events when necessary
• Bachelor’s degree in Administration, Management or related is required.
• At least 3 years of relevant HR professional experience. Experience in an international organisation or
international NGO would be an asset;;
• Relevant experience in implementing HR policies related to compensation, benefits, recruitment.
Relocation of staff from abroad would be an asset
• Experience with Dutch labour law would be an asset.
• Experience in processing payroll
• Experience in supporting a multi-cultural team of highly skilled professionals would be an asset;
• Hard worker, hands-on experience, can-do mentality, highly professional supportive attitude;
• Excellent communications and relationship skills
• Good proficiency in Microsoft Office and HR software.
• Fluent (written and spoken) in English and Dutch. Knowledge of French would be an asset.
• Have the right to work in the Netherlands.
PROFESSIONAL DEVELOPMENT AND BENEFITS
The GCA offers a dynamic, high-profile and international working environment in a growing organisation. You will
be contributing to our global mission on climate adaptation. Staff at GCA will have the opportunity to strengthen
core skills, develop a deeper understanding and expertise in the area of responsibilities. Remuneration is aligned
with salary structures in the Netherlands.
HOW TO APPLY
Please apply at opportunities.gca.org by submitting your CV and cover letter in English before 07 December 2021,
10 pm CET. Kindly mention the date as of which you would be available to start in Rotterdam.
EQUAL EMPLOYMENT OPPORTUNITIES STATEMENT
The GCA celebrates diversity and is committed to creating an inclusive environment for all employees.
We welcome applications from all candidates who meet the qualifications.
Thank you for sharing this vacancy with suitable candidates