Mama Cash is looking for a Senior Interim Bookkeeper

Objective of the job

The Senior Interim Bookkeeper is responsible for the completeness of the financial administration of Mama Cash. The Senior Interim Bookkeeper oversees and optimizes the financial operations of Mama Cash. This role includes preparing complex financial transactions, regular payments, and payments to grantee-partners. The Senior Interim Bookkeeper is responsible for reconciling the financial administration with other systems of Mama Cash such as Salesforce, Raiser’s Edge, and the bank, and actively communicates with other departments and shares information. The Senior Interim Bookkeeper manages the general ledger and sub-administrations. Next to that, they are responsible for checking the bank information of and preparing payments to our grantee-partners. They work in close collaboration with the Senior Financial Controller to develop and implement procedures for an accountable bookkeeping system.

RESULT AREAS

1. Financial Oversight: Carrying out financial activities
Manages the processing of invoices through the ScanSys system and prepares payment batches for the bank.

Checks banking information and transfer plans of grantee-partners in Salesforce, communicates with internal stakeholders when needed.

Co-responsible for developing and implementing advanced financial policies and procedures to improve the organization’s financial management.

Administers and monitors incoming (individual donor) payments, oversees the collection process of direct debits, and ensures timely reconciliations.

Independently conducts regular reviews of account receivables from debtors, identifies outstanding payments, and implements effective collection strategies.

Ensures accuracy and completeness of financial data in Salesforce, communicates with internal and external stakeholders to resolve discrepancies, and plans outgoing subsidy payments to grantee-partners.

Manages bank statements processing, ensures accuracy of bank balances in the general ledger, and oversees sub-administrations.

Manages the financial administration related to transactional finance processes (creditors, debtors, and bank), keeps it up to date and complete, and provides the necessary files/documents on request.

Prepares the quarterly and annual financial close processes in Exact (Globe), ensuring all transactions are booked, investigated, and reported on time and discrepancies are resolved promptly.

Result: Financial oversight and administrative activities are carried out effectively, ensuring the accuracy, completeness, and timeliness of financial data and compliance with regulatory standards.

2. Financial Planning and Reporting
Provides expert financial advice and insights to managers and employees regarding invoices, payments, outgoing subsidy payments, and individual donor collections.

Contributes to the development of key financial reports, including budgets, annual plans, and the annual report, providing data-driven insights and recommendations.

Result: High-quality financial information and strategic insights are provided to internal stakeholders, enabling informed decision-making and effective financial planning.

3. Process Improvement and System Implementation
Detects and investigates obstacles in financial processes and systems, proposing innovative solutions and independently leading the implementation of these improvements.

Collaborates with the Senior Financial Controller to ensure stable, accurate, and timely financial bookkeeping.

Actively monitors the timeliness of operational approvals for third-party invoices and outgoing subsidy payments, proposing and implementing process improvements where necessary.

Collaborates with the finance team and other departments to make financial operations more efficient and effective.

Result: Financial processes and systems are continuously improved and optimized, ensuring accountability, compliancy, and contributing to the overall efficiency and effectiveness of the organization’s financial administration.

KNOWLEDGE AND SKILLS

• MBO level 4 or HBO degree in Finance, Accounting, or a related field.
• At least 5 years of experience in financial management, with a proven track record of independently processing and overseeing financial operations.
• Deep understanding and expertise of processing accounts payable and accounts receivable and able to identify and implement opportunities for process improvements.
• Experience in working with financial systems, preferably Exact (Globe), Salesforce, and Raiser’s Edge.
• Strong analytical skills and the ability to provide strategic financial insights, independently contribute to financial reporting and the year-end close process.
• Excellent communication skills in both English and Dutch, with the ability to interact effectively with internal and external stakeholders.
• Strong commitment to feminism, social and environmental justice, and the rights of intersex people, trans people, girls and women.

WHAT WE OFFER

We offer an engaging and professional work environment in an international foundation committed to diversity, solidarity, peace, and justice. The monthly fulltime (36 hours) salary for this position depends on experience and is based on the Dutch Collective Labour Agreement for Social Work (CAO Sociaal Werk), scale 9: minimum € 3,489,- and maximum € 5,144,- plus 8% vacation, 13th month, and pension plan. Our office is centrally located in Amsterdam. We work on a hybrid model between home and the office. For this position, working in the office several days a week is mandatory. Interested in this position? Please send a letter of motivation and your CV (resume) in English with the subject line “Interim Senior Bookkeeper” in PDF format to hrm@mamacash.org by Sunday 1 September 2024.